PRIVACY POLICY

WeeKids PsychCare, Inc.
Effective Date: June 6, 2026

Introduction

WeeKids PsychCare, Inc. ("WeeKids PsychCare," "we," "our," or "us") respects your privacy and is committed to protecting the information you choose to share with us.

This Privacy Policy explains how information may be collected, used, stored, disclosed, and protected when you access or interact with:

www.weekidspsychcare.com
WeeKids PsychCare
BASEtalk
ACE-to-BASE
DACS
BASEtalk Human Lens
Communication Safety Pathway
Prevention Before Escalation
Mini SEL System
Related websites, educational resources, downloads, forms, surveys, training materials, applications, programs, and services

By accessing or using this website, you acknowledge and agree to this Privacy Policy.

Important Privacy Notice

WeeKids PsychCare websites, educational resources, and communication channels are generally not intended for the submission of:

Protected Health Information (PHI)
Medical records
Psychiatric records
Therapy records
Clinical records
Student education records
Personally identifiable student information
Crisis information
Emergency reports
Threat reports
Abuse reports
Neglect reports
Confidential legal information
Confidential personnel information

Unless expressly authorized through a separate written agreement, users should not submit confidential, protected, regulated, or emergency-related information through website forms, surveys, downloads, contact pages, email communications, or public-facing tools.

Information We May Collect

Depending upon how you interact with the website, we may collect information that you voluntarily provide as well as certain technical information collected automatically.

Information You Voluntarily Provide

Examples may include:

Name
Email address
Phone number
Organization name
School name
School district name
Job title
Event registration information
Contact form submissions
Survey responses
Newsletter subscriptions
Download requests
Webinar registrations
Professional inquiries
General communications

You may choose not to provide certain information; however, doing so may limit access to certain resources or services.

Automatically Collected Information

When you access the website, certain information may be collected automatically, including:

IP address
Browser type
Device type
Operating system
Internet service provider
Referring website
Pages visited
Date and time of access
Website interaction data
Diagnostic information
Analytics information

This information is generally collected to improve website functionality, security, performance, and user experience.

How We Use Information

Information may be used to:

Respond to inquiries
Communicate with users
Provide requested information
Deliver newsletters and updates
Process registrations
Provide educational resources
Improve website functionality
Improve educational materials
Analyze website usage
Maintain website security
Detect misuse or unauthorized activity
Support customer service activities
Conduct internal business operations
Develop future programs, resources, and services

WeeKids PsychCare does not sell personal information.

No Sale of Personal Information

WeeKids PsychCare does not sell personal information and does not knowingly share personal information with third parties for their independent advertising or marketing purposes.

Any information shared with service providers is shared solely to support legitimate business, operational, educational, security, or communication purposes.

Educational Content and Aggregate Information

Information submitted through surveys, questionnaires, educational feedback forms, implementation reviews, training evaluations, or similar educational resources may be used to:

Improve educational materials
Improve training resources
Improve website content
Improve implementation resources
Evaluate educational effectiveness
Develop future educational programs
Conduct internal reporting

Where feasible, information is reviewed and analyzed in aggregate, summarized, or de-identified form.

Student Privacy Notice

WeeKids PsychCare strongly encourages users not to submit:

Student names
Student identification numbers
Education records
IEP information
Section 504 information
Clinical information
Psychiatric information
Medical information
Behavioral records
Personally identifiable student information
Confidential student information

through public-facing website forms, surveys, contact pages, downloads, email communications, or general website tools.

Collection of student-related information through a district, school, agency, or organizational partnership may be governed by separate agreements and additional privacy requirements.

FERPA, HIPAA, and Educational Privacy

WeeKids PsychCare educational resources are generally not intended to function as:

Medical record systems
Electronic health record systems
Student information systems
Official education record systems
Clinical documentation systems

Users remain responsible for complying with all applicable privacy requirements, including:

FERPA
HIPAA, where applicable
IDEA
Section 504
State privacy laws
School board policies
District privacy requirements
Organizational privacy policies

Nothing within this Privacy Policy creates a HIPAA-covered relationship, educational-record custodianship, or regulated records-management relationship unless expressly established through a separate written agreement.

Cookies and Analytics

The website may use:

Cookies
Analytics technologies
Security technologies
Performance-monitoring tools
Website optimization tools

These technologies help us:

Understand website usage
Improve user experience
Monitor performance
Enhance website security
Improve educational content

Users may manage cookies through their browser settings.

Disabling cookies may affect certain website functions.

Google Analytics and Third-Party Services

The website may utilize third-party service providers, including but not limited to:

Google Analytics
Google Workspace
Google Forms
Google Sites
Google Drive
Email marketing platforms
Registration platforms
Webinar platforms
Payment processors
Hosting providers
Security providers
Other business service providers

These providers maintain their own privacy practices, security procedures, and terms of use.

WeeKids PsychCare is not responsible for the privacy practices, security practices, policies, or operations of third-party services.

Users should review applicable third-party policies before using such services.

Email Communications

If you voluntarily provide an email address, WeeKids PsychCare may use it to:

Respond to inquiries
Deliver requested information
Provide updates
Send newsletters
Share educational content
Communicate regarding programs, resources, events, or services

Users may opt out of non-essential communications at any time by using available unsubscribe options or by contacting WeeKids PsychCare.

Data Security

WeeKids PsychCare uses reasonable administrative, technical, and organizational safeguards intended to protect information from unauthorized access, disclosure, misuse, alteration, or destruction.

Security measures may include:

Access controls
Password protection
Secure platforms
Administrative safeguards
Reasonable security practices

However, no internet transmission, electronic storage system, cloud platform, website, or communication method can be guaranteed completely secure.

Security Limitations

While WeeKids PsychCare utilizes reasonable safeguards designed to protect information, no method of transmission over the internet, cloud-based platform, website, email system, or electronic storage system can be guaranteed completely secure.

Users acknowledge that transmission of information occurs at their own risk.

Data Retention

Information may be retained for:

Business purposes
Security purposes
Legal purposes
Operational purposes
Educational purposes
Recordkeeping purposes

Retention periods may vary depending upon the nature of the information, applicable laws, operational needs, contractual obligations, and legitimate business requirements.

Children's Privacy

This website is primarily intended for:

Adults
Parents
Caregivers
Educators
School personnel
District personnel
Administrators
Organizational leaders
Professionals

WeeKids PsychCare does not knowingly solicit or collect personal information directly from children through public-facing website forms unless appropriate authorization has been obtained.

If we become aware that personal information has been submitted by a child inappropriately, we may delete such information.

State Privacy Rights

Residents of certain states may have privacy rights under applicable laws, including rights relating to access, correction, deletion, portability, or limitations on certain uses of personal information.

WeeKids PsychCare will respond to applicable requests as required by law.

Because privacy laws may change over time, users should consult current laws applicable to their jurisdiction.

International Users

The website is operated from the United States.

Users accessing the website from outside the United States acknowledge that information may be processed, transferred, and stored within the United States and may be subject to applicable United States laws.

External Links

The website may contain links to third-party websites, resources, services, videos, articles, tools, or platforms.

WeeKids PsychCare is not responsible for:

Third-party content
Third-party privacy practices
Third-party security practices
Third-party policies
Third-party availability
Third-party services

Users should review the privacy policies and terms applicable to any third-party websites they visit.

Do Not Track

The website may not respond to browser-based "Do Not Track" signals or similar mechanisms.

Accessibility

WeeKids PsychCare strives to support accessible communication and inclusive website design where feasible.

Questions regarding website accessibility may be directed through our Contact page.

Changes to This Privacy Policy

WeeKids PsychCare may revise, update, modify, replace, or expand this Privacy Policy at any time.

Updated versions will be posted on this page with a revised effective date.

Continued use of the website following publication of updated versions constitutes acceptance of the revised Privacy Policy.

Contact Information

WeeKids PsychCare, Inc.
Website: www.weekidspsychcare.com
Email: admin@weekidspsychcare.com

For privacy-related questions, users may contact WeeKids PsychCare using the information above.

Emergency Notice

This website and email address are not monitored for:

Emergencies
Crisis situations
Threat reports
Abuse reports
Neglect reports
Mandated reports
Urgent safety concerns
Emergency mental-health concerns
Emergency medical concerns

For emergencies or imminent safety concerns:

Call 911
Contact local emergency services
Contact appropriate school, organizational, or governmental authorities
Follow applicable emergency procedures

Relationship to Other Legal Documents

This Privacy Policy should be read together with the WeeKids PsychCare Legal Disclaimer and Terms of Use.

The Legal Disclaimer and Terms of Use contain additional information regarding intellectual property, licensing restrictions, limitations of liability, user responsibilities, governing law, and other legal provisions.

In the event of any conflict between this Privacy Policy and the Terms of Use, the Terms of Use shall control to the extent permitted by law.

Please also review our Legal Disclaimer and Terms of Use pages for additional information regarding website use, intellectual property protections, licensing restrictions, limitations of liability, and legal obligations.

Full Legal Disclaimer

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